1. Status of Residence
All foreign nationals who study at Japanese universities (including graduate schools) or other educational institutions are required to obtain “Student” status.
If you have a different status at the time of enrollment at Nara Women’s University, you must contact the International Students Section of the International Division, as you need to change it to “Student” status at the Regional Immigration Bureau as soon as possible.
Please notify the International Students Section of the International Division as soon as you change the status of your residence card.
2. Procedures of Residency Management
When international students with “Student” status enter Japan, they will receive “residence card” at passport control at an airport.
Their resident status can be revoked if they do not commit themselves to activities relevant to their status for more than three months without a valid reason.

(1) New residents
You must register your address at a local city hall with your residence card within 14 days of securing a place to live in Japan. The address will be written on your residence card accordingly.
After you’ve completed the registration of your address, you will receive “My Number” that has 12 digits. This is allocated to you, and a card with your number will be posted to you by registered mail. Make sure to keep it safe, and do not disclose it to anyone as it may lead to abuse and misuse of personal information.

(2) Moving in / out
When you move house, you must submit the notification for moving out with your residence card to the local city hall of your previous residence to receive “Certificate of moving out”. Next, take the similar procedure for moving in with the certificate and your residence card to the local city hall of your new residence within 14 days of moving into the new residence. Regarding the procedure of moving house, please check Page 19.
●Before moving
Receive “Certificate of moving out” at the local city hall of your previous residence.
●After moving
Within 14 days of moving into the new residence, take the procedure for moving in at the local city hall of your new residence.
●New address will be written on your residence card.
Please submit the copy of your new residence card.

(3) Application for other changes
Changes on your residence card (e.g. name and nationality) must be notified to the Immigration Office within 14 days of the change. Only when you apply for an extension of the period of stay, you are permitted to include the Chinese characters of your name on the residence card for free.
3. Carrying your Residence Card at all times
You must carry your residence card with you at all times, and present it to the police, immigration officers or other officials upon request.
4. Extension of Period of Stay
If you wish to stay in Japan longer than your permitted period, you need to apply for extension before your current residence status expires.
NB:
*During a leave of absence from NWU, extension of period of stay is not permitted.
*You cannot apply for extension of stay after the expiration date.
Application at Regional Immigration Bureau
Application Period three months prior to expiration date
Required Documents 1) Application form for Extension of Period of Stay, applicant’s part (available at the International Division)
2) Application form for Extension of Period of Stay, organization’s part (issued at the International Division)
3) Certificate of Enrollment (Issued by automatic certificate machines or at the Educational Affairs Division)
4) Transcript (For regular students. Issued by automatic certificate machines or at the Educational Affairs Division)
5) Research Statement (For Research Students and a few regular students, their academic advisors will prepare this for them.)
6) Documents that prove financial ability to cover living expenses
7) Passport
8) Residence Card
9) ￥4,000 revenue stamp (available at a post office)
NB: You may be asked to submit additional documents.
5.Temporary Leave and Re-entry
When you leave Japan (e.g. going home or traveling abroad), you need to obtain Re-entry permit or Special re-entry permit prior to your departure.

Do you plan to return home in a year?
ーYES：Special re-entry permit
ーNO：Re-entry permit

Special re-entry permit Re-entry permit
Timing and place of procedure At your departing airport, tick the box for “I am leaving Japan temporarily and will return.” on Embarkation Card for Reentrant, and show it together with your passport and residence card to the Immigration officer. Prior to departure, you have to get the permit at Immigration Bureau of Japan.
Required documents ・Embarkation Card for Reentrant
・Passport
・Residence card
 ・Application form for re-entry permit (available at the Immigration Office)
・Passport
・Residence card
・Student ID card
・Handling charge(revenue stamp)(￥3,000 for one time/￥6,000 for multiple re-entry)
NB ・You should return in a year from your depar ture date. If your remaining period is less than a year, you need to come back to Japan within this period.
・You should return within a permitted period, and you can’t extend the valid period from abroad.		 If you do not re-enter Japan within the valid period of the re-entry permit, the permit will become invalid.
*If you intend to leave Japan temporarily for home or travel, make sure to consult with your academic advisor and to submit a “Notification of Temporary Leave” to the International Division prior to your departure.
6. Work Permit for Part-time Jobs
Since your status of residence is “Student”, you are not permitted to work or receive monetary compensation. However, students who are under extenuating circumstances will be able to obtain a work permit that allows them to engage in a part-time job. Note that those who work without work permit will be imposed or deported from Japan.

●How to apply for work permit
1. Receive application documents at the International Division.
2. Fill in the documents, and submit them to the International Division. They will check them for you.
3. Visit the Immigration Office with the documents. When you get the permit, you will see “work permit” stamp on the back of your residence card.
With work permit, you can engage in a part-time job up to 28 hours per week.
Note that during long holidays, you can work up to 8 hours per day and 40 hours per week.
NB:
*Permission rules require that you should place high priority on your study and research while engaging a part-time job.
*Do not engage yourself in jobs such as doing dishes or cleaning in working places related to entertainment and amusement industries (e.g. establishments such as bars, cabarets, pachinko parlors or mah-jongg clubs).
*You are not allowed to work during a long term absence from the university.
If you have any worries or concerns regarding your part-time job, please consult with your academic advisor or the staff at the International Division.
7.Family Members' Coming to Live in Japan
There are very few rental properties available in the vicinity of the university for your family to move in. Therefore, you should carefully consider inviting your family members to live in Japan.
Concerning visas for your family, they can apply at the Japanese Embassy in your home country. You should prepare for their applications by yourself.
8.Leave of Absence / Dropout / Expelled from the University
If international students with “Student” status take a leave of absence or leave NWU, they cannot reside in Japan. They must apply for appropriate residence status, or leave Japan immediately.

Consult with the staff at the International Division before you decide to take a leave of absence or to drop out!
9.Changing the Status of Residence
If you wish to change your status of residence due to special circumstances while in school, please consult with the staff at the International Students Section of the International Division beforehand.
After graduation or finishing courses at NWU, you need to change your status of residence according to your situation.
Please note that it is illegal to overstay with your “Student” status visa even if the residence period is still valid after your study abroad period ends.

Consult with the staff at the International Division before you decide to change your status of residence!
10.Immigration Office
＜Nara Branch Office of the Osaka Regional Immigration Bureau＞
Nara Dai 2 Homu Sogo Chosha, 3-4-1, Higashikidera-cho, Nara city, 630-8305
TEL：0742-23-6501
FAX：0742-23-6602
Website：http://www.immi-moj.go.jp/english/index.html

＜Services＞
Permission to acquire or change status of residence / Extension of period of stay / Reentry permits / Consultation regarding residence procedures

＜Business Hours＞
Monday through Friday, 9:00 a.m. － 12 :00 p.m., 13:00 p.m. － 16:00 p.m.
(Saturdays, Sundays and National holidays are closed)