Under the Immigration Control and Refugee Recognition Act in Japan, all foreigners who study at Japanese universities (including graduate schools) or other educational institutions are required to get gStudenth status.
If you have a different status at the time of enrollment at Nara Women's University, you need to contact the International Students Section of the International Division and change it to "Student" status at the Regional Immigration Bureau as soon as possible.
Please notify the International Students Section of the International Division as soon as you change the status of your residence card.
2. Procedures of Residency Management
When international students with "Student" status enter Japan, a "residence card" is issued at the passport control. The term of validity of the residence card is the period of stay. If you extend the period of stay, a new residence card will be issued.
Your resident status can be revoked if you don't commit yourself to conduct the activities relevant to your status for more than three months without a valid reason.
(1) New residents
You must register your address at the local city hall with your residence card within 14 days of finding a place to live in Japan. The address will then be written on your residence card.
In addition to the above, after you register your address, you will be issued a notification card with what is known as "My Number", a 12-digit number assigned to each resident in Japan. The "My Number" system identifies the personal information regarding each resident retained in several institutions and enhances efficiency in the distribution of social welfare resources. The notification card (My Number) will be sent to you by registered mail; please ensure that you keep it safely. Do not disclose your number to anyone since it may lead to personal information abuse. Please know that your workplace may sometimes require the number to pay your salary. When you leave for your home country, the notification card (My Number) should be returned to the City Hall along with your National Health Insurance card .
When you move, you must submit the notification for moving out with your residence card, to the local city hall of your previous residence. There, a "Certificate of moving out" will be issued. After that, you must take the procedure for moving in, with the certificate and your residence card, to the local city hall of your new residence within 14 days of moving into the new residence.
(3) Application for other changes (other than address)
Changes and corrections on your residence card (e.g., name and nationality) must be submitted to the Immigration Office within 14 days of the change. Only when you apply for an extension of the period of stay, you are permitted to include the Chinese characters of your name on the residence card without any charges being levied.
3. Carry your Residence Card at all times
You must carry your residence card with you at all times.
You must present your residence card to the police, immigration officers or other officials upon request.
You must return the residence card to passport control when you leave Japan permanentry, unless you have a special re-entry permit or a re-entry permit.
4. Extension of Period of Stay
International students with "Student" status are permitted to stay in Japan for three months to four years and three months. Those who stay longer than the permitted period need to apply for an extension before the residence status expires. The renewal procedure must be completed before the expiration date. However, during a leave of absence from university, an extension of the period of stay is not permitted. Also, you cannot apply for the extension of stay after the expiration date. Please be careful with the expiration date as you will be an illegal resident after the expiration date.
An application to extend the period of stay can be submitted three months prior to the expiration date at the Regional Immigration Bureau. (Those who live in Nara Prefecture can apply at the Nara branch office.) The following documents and fee are required:
* The Certificate of Enrollment demonstrating research student status is also required at the first renewal after the student proceeds to regular student status from research student status. In some cases, you may be required to submit other documents.
1) Application form for Extension of Period of Stay, applicant's part (available at the International Division)
2) Application form for Extension of Period of Stay, organization's part (issued at the International Division)
3) Certificate of Enrollment (Issued by automatic certificate machines or at the counter of the Educational Affairs Division)
4) Transcript (For regular students. Issued by automatic certificate machines or at the counter of the Educational Affairs Divisionj
5) Statement of the substance of research (For research students and some regular students/ Must be issued by the academic advisors)
6) Documents that prove financial ability to cover the living expenses
8) Residence Card
9) \ 4,000 revenue stamp (available at the post office)
5.Temporary Leave and Re-entry
When you leave Japan, for example, to go on vacation or to go home, you need to obtain a re-entry permit from the Immigration Office before leaving. However, if you will be returning to Japan within one year (or before the expiration of your period of stay if this is less than one year) you do not need to obtain a re-entry permit.(Special Re-entry Permit)
When using this sysytem to leave Japan for a short period of time, you must check the column for the manifestation of the intention to re-enter Japan with a Special Re-entry Permit on your embarkation/disembarkation card at the airport, and present it with your residence card and passport.
It should be noted that it is NOT possible to extend your period of stay in Japan while overseas, and that if you do not return to Japan while your permit is valid, you will lose the right to re-enter Japan.
Even if you leave Japan with the permit, you should return within the permitted period. A permit that has passed its expiry date is invalid.
Please carry your residence card with you when you temporarily leave and return to Japan.
Please make sure to obtain permission from your academic advisor and to submit a gNotification of Temporary Leaveh to the International Students Section before embarking on your trip.
If you leave Japan for more than one year, you need to obtain a re-entry permit from the Immigration Office before leaving. If you leave without this permit, you need to obtain a visa again, and you will not be able to return to Japan as scheduled. Please keep it mind that the permit will be invalid if you do not return to Japan within the permitted period, even though you have obtained a re-entry permit.
1) Application form for Re-entry Permit (available at the Immigration Office)
3) Residence Card
4) Student ID Card
5) \3,000 revenue stamp ( \6,000 for multiple re-entry) *available at a post office
6.Work Permit for Part-time Jobs
Because your status of residence is gStudenth status, you are not permitted to work or receive monetary compensation. However, students who need to supplement school and living expenses will be able to obtain a work permit that allows them to work part-time. Those who work without this permit will be punished or deported from Japan.
To apply for your work permit, you need to contact the International Students Section of the International Division first. Then, you must go to the Immigration Office and apply for permission. Those who work with a permit must comply with the permission rules, and work should not interfere with your studies and research.
Students with valid work permit can work up to 28 hours. (During a long holiday season, students are allowed to work for a maximum of 8 hours per day and within 40 hours per week.) The type of work permitted will be printed on your passport and residence card. Please know that part-time jobs related to the entertainment and amusement industries are not permitted. (For example, regardless of the position you fill, you are not allowed to work in establishments such as bars, cabarets, pachinko parlors, or mah-jongg clubs) In addition, you are not allowed to work during a long-term absence from the university.
If you have any trouble regarding your part-time job, please talk to your academic advisor or the staff at the International Division.
1) Application for work permit (available at the International Division)
3) Residence Card
7.Family Members' Coming to Live in Japan
It is difficult to find an apartment around the university for a family to move in. For this reason, you should carefully consider inviting your family members to live in Japan.
Concerning visas for your family, they can apply at the Japanese Embassy in your home country. In that case, please prepare and confirm it by yourself.
According to circumstances, it is possible to shorten the process of obtaining a visa if you apply in Japan for a gCertificate of Eligibilityh. Please confirm the necessary documents for application at Regional Immigration Bureau. Do keep in mind that not all applications are accepted, as it depends on the applicantfs financial situation.
8.Leave of Absence / Withdrawal / Expelled from the University
Students with gstudenth status who take a leave of absence from the University cannot remain in Japan and work at part-time jobs. They are required to either complete the necessary procedures to change their residence status or depart from Japan immediately. Students should consult with the International Division before taking a leave of absence.
The Ministry of Education, Culture, Sports, Science and Technology (MEXT) and Immigration Bureau are notified of students who have withdrawn or been expelled from the University or are missing. Students who withdraw or are expelled from the University must return to their home country immediately.
9.Changing the Status of Residence
Please note, if you change your status of residence to any other than gStudenth status while you are enrolled in our university, you will not be able to receive the scholarships and other supports.
If you wish to change your status of residence due to special circumstances while you are enrolled in our university, please consult with the International Students Section of the International Division beforehand.
After graduate or finishing courses at the university, if you continue to stay in Japan for a job, etc. you need to change your status of residence.
Please note that it is illegal to overstay with your gStudenth status visa even if the residence period is still valid after your study abroad period ends.
10.About Passport Control
All foreigners who apply to enter Japan must have their fingerprints and facial photograph taken by special machines at a passport control. This system applies to all foreigners entering Japan, except for a few foreigners exempted from the examination. If you refuse, you will not be permitted to enter Japan and must leave the country.
Nara Branch Office of the Osaka Regional Immigration Bureau
Nara Dai 2 Homu Sogo Chosha, 3-4-1, Higashikidera-cho, Nara city, 630-8305
Permission to acquire or change status of residence / Extension of period of stay / Reentry permits / Consultation regarding residence procedures
Monday through Friday, 9:00 a.m. | 12 :00 p.m., 13:00 p.m. | 16:00 p.m.
(Saturdays, Sundays and National holidays are closed)